According to section 6056, each year, applicable large employers are required to file Form 1095-C with the IRS and provide copies to employees before the deadline to avoid penalties for late filing. Employers must file ACA Form 1095-B/C to report employees’ health insurance coverage details to the IRS. It’s essential for employers to annually submit these forms to both the IRS and the states and provide copies to employees before the deadline to prevent potential IRS penalties.
1095-C filing for Applicable Large Employers
Firstly, the requirements apply to all Applicable Large Employers (ALEs). An ALE is generally an employer with at least 50 full-time employees, but you should verify your status with your Tax Advisor.
To satisfy the reporting requirements, fully insured and self-insured applicable large employers must complete Form 1095-C for all full-time employees. Employers with fully insured plans must complete Parts I and II of the 1095- C, while those with self-insured plans will complete Parts I, II, and III.
Part 1: Employee; Applicable Large Employer Member
Part 2: Employee Offer and Coverage (including Plan Start Month)
Part 3: Covered Individuals
To report the necessary information to the IRS and furnish a form to employees, employers will need to capture:
- Identification of full-time employees for each month
- Employee’s identifying information: name, address, Social Security number (SSN)
- Employer’s identifying information: name, address, Employer Identification Number (EIN)
- Details about health coverage offered each month, if applicable
- Employee’s share of the monthly premium for the lowest-cost, self-only minimum value coverage
- Months the employee was enrolled in coverage
- Months the employer met an affordability safe harbor for an employee and any other applicable relief for a month
- If the employer offers a self-insured plan:
- Information about covered individuals’ enrollment in the plan by month (including spouses and dependents)
- This information includes Social Security numbers or, if unavailable, date of birth.
ACA Form 1095-B and 1095-C Deadlines
Form 1095-B and Form 1099-C filing deadlines for TY 2023 are mentioned below:
| Recipient Copy | March 1st, 2024 | Tax1099 prepares ACA forms, eFiles them with the IRS and state, and distributes employee copies. Switch to eFile for hassle-free filing experience! |
| IRS eFile | April 1st, 2024 | |
| IRS Paper Filing | Feb 28th, 2024 |
With Tax1099, schedule your IRS eFile transmission date automatically for the deadline. You can edit forms for employees before sending them to the IRS, without extra charges for updates. You can also easily change the scheduled date if needed.
ACA Form 1095-B/C State-wise Due Date
For the 2023 tax year, in addition to e-filing Form 1095-C with the IRS, certain states mandate employers to report health coverage information to the state department by the specified deadline.
| State | Form to File | Recipient Copy Deadline | E-Filing Deadline |
| California | IRS Form 1094 & 1095-B/C | January 31, 2024 | April 01, 2024 |
| Massachusetts | Form MA-1099 HC | January 31, 2024 | January 31, 2024 |
| District of Columbia | IRS Form 1094 & 1095-B/C | March 01, 2024 | April 30, 2024 |
| New Jersey | IRS Form 1094 & 1095-B/C | March 01, 2024 | April 01, 2024 |
| Rhode Island | IRS Form 1094 & 1095-B/C | March 01, 2024 | April 01, 2024 |
File your ACA Form 1095 electronically with Tax1099 and submit it to both the IRS and the necessary states before the ACA deadline.
Penalties for not filing ACA Form 1095-C
The IRS determines ACA penalties based on various factors, such as missing filing deadlines, providing incorrect information, or filing paper forms instead of electronically when required. Failure to file Form 1095-C online and provide accurate employee copies can incur penalties up to $310 per return, with a maximum total penalty of $3,532,500 per calendar year.
If you cannot file ACA Form 1095-C on time, you can request an automatic 30-day extension by filling out Form 8809 before the original deadline. Form 8809 is straightforward and can be completed quickly.
E-File Form 1095-C with Tax1099
File ACA Form 1095-B/C and Form 1094 with Tax1099 in 3 simple steps:
Create Your Tax1099 Account:
Sign up or login on Tax1099 and select the form you want to file.
Enter Information:
Access the ACA Forms section, then enter all the details, including employee and coverage details.
Submit Form to IRS:
Review the entered information for accuracy, then submit the forms electronically to the IRS.
If you’re looking for more information about the ACA regulations, reporting requirements, or IRS information on the ACA, please check this link: File 1095-C Online | E-File 1095-C| How to file 1095-C Form 2023
