Scheduled Filing

What is scheduled filing?

Scheduled filing refers to the preparation of various tax forms, including 1099s, W-2s, 941s, or 1095s, prior to a specified date for electronic submission to the IRS or another relevant authority on a fixed date in advance. Tax1099, an IRS-authorized e-file provider, integrates this service to give users the ability to control their filing timeline. Instead of filing their forms immediately, users can select a date for their automatic submission, allowing themselves time for review and making necessary adjustments while remaining compliant.

For example, a business preparing 1099-NEC forms for contractors could enter filing data any time during January (while delivering recipient copies) and schedule filing in March (before the electronic filing deadline —March 31). This helps with any necessary edits up to that date at absolutely no charge. This is different than instant filing, which provides a cushion for perfecting submissions.

How Scheduled Filing Works at Tax1099

Tax1099 is designed to ease out the filing process for every user, and scheduled filing is one such feature. Here’s a stepwise guide to help you schedule your next filings:

STEP 1— Preparation of the form: Once the user logs into the Tax1099 account, follow the same procedure as filing the form (manual filing, bulk import, integration, or using the API). Select the tax year, form type (e.g., 1099-MISC, W-2), and enter or import the data through integrations (like QuickBooks or Excel).

STEP 2 —Review and Validate: The platform’s automated system checks for errors (e.g., mismatched TINs, invalid addresses, missing information) with built-in error checks, TIN matching, and USPS Address Validation.

STEP 3— Schedule Your Submissions: Select “Schedule eFiling” from the dashboard and choose a preferred (future) submission date.

STEP 4— Confirmation: Once scheduled, forms are queued for transmission. Tax1099 processes vendor delivery (e.g., emailing or mailing recipient copies) immediately, while IRS submission occurs on the designated date.

STEP 5— Submission: On the scheduled date, forms are electronically filed with the IRS, and the acknowledgment is shared to the registered email ID.

Please note that the scheduling applies to the IRS and state form submissions. The recipient copy is delivered at the time of filing, ensuring vendors/contractors receive forms promptly to review.

Tax1099 Scheduled Filing feature benefits

• Bulk Scheduling: Import data for multiple forms using CSV templates or integrations, ideal for businesses with large workforces or multiple EINs, and schedule them for a future date.
• Edit Flexibility: Modify forms before the scheduled date without additional fees, reducing the need for corrected filings. Users can also click on “Change Schedule Date for All Vendor Files to the IRS,” enter a new submission date, and reschedule the filings.
• Automated Notification: Receive reminders and updates about upcoming scheduled filings, ensuring timely submissions and compliance.