File Form W-2 Online for Tax Year 2023
Why File Form W-2 online with Tax1099?
- We support other payroll forms- 941, 941-X, etc.
- TIN-Matching against IRS database
- 24*7 Live Customer Support Available
- Bulk Upload data for faster submissions
- Support both Federal/State Filings
eFiling starts at $2.95/form
Overview
Form W-2 is a tax document utilized for reporting employee wages and the corresponding withheld taxes, including social security, income, and Medicare taxes. Employers should send the W-2 Form to the Social Security Administration (SSA). Depending on the regulations in your state, you might also be required to file Form W-2 and additional reconciliation forms with the relevant state authorities.
Review the state filing requirements for your W-2 form.
Details Required to file Form W-2 Online
Employer Details
- Name of the employer
- Employer Identification Number (EIN)
- Type of employer (e.g., individual, corporation)
- Employer’s address
Employee Details
- Employee’s name
- Social Security Number (SSN)
- Employee’s address
- Contact information for the employee
Federal Details
- Federal income information for the employee
- Federal taxes withheld from the employee’s income
FICA Details
- Social Security taxes withheld from the employee’s income
- Medicare taxes withheld from the employee’s income
State Details
- State income information for the employee
- State taxes withheld from the employee’s income
![](https://www.tax1099.com/irs/wp-content/uploads/2024/01/step-5-1.png)
How to file Form W-2 Online for TY 2023
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Step 1: Select Form W-2
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Step 2: Enter the Details
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Step 3: Review Your Form
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Step 4: Submit to Federal/State
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Step 5: Distribute Recipient Copies
- Log in or register on Tax1099.
- Choose Form W-2 and select the relevant tax year for filing.
![](https://www.tax1099.com/irs/wp-content/uploads/2024/01/step-3.jpg)
- Input all necessary information such as employer and employee details, wages, and tax withholding details on Form W-2.
- You can enter data manually or use custom CSV/Excel templates for bulk upload.
![](https://www.tax1099.com/irs/wp-content/uploads/2024/01/step-2.png)
- Review the entered information and make any necessary alterations.
- Tax1099’s system automatically checks and validates your completed Form W-2 to ensure accuracy and electronic filing format compliance.
![](https://www.tax1099.com/irs/wp-content/uploads/2024/01/step-31.png)
- After reviewing, securely submit your form to both the Social Security Administration (SSA) and relevant State agencies.
- Tax1099 supports electronic filing for both Federal and State filings, streamlining the entire process.
![](https://www.tax1099.com/irs/wp-content/uploads/2024/01/step-4-1.png)
- Distribute copies of the W-2 to your recipients, either through postal mail or by providing online access via IRS-compliant eDelivery.This ensures a smooth delivery process and easy accessibility for your recipients.
![](https://www.tax1099.com/irs/wp-content/uploads/2024/01/step5.png)
Penalties for not filing W-2 Form within the Due Date
The deadline to file Form W-2 online for the 2023 tax year is January 31, 2024
Not filing Form W-2 before the deadline or providing incorrect information may lead to IRS penalties.
Time Limit | Minimum Penalty per Form | Maximum Penalty per Year |
Filed within 30 days | $60 | $630,500 ($220,500 for small businesses) |
After 30 days and before August 1 | $120 | $1,891,500 ($630,500 for small businesses) |
After August 1 | $310 | $3,783,000 ($1,261,000 for small businesses) |
Fraudulent Filing | $5,000 or more |
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Expert Assistance
Our dedicated customer support team can help simplify your tax filing process. Receive 24*7 expert guidance through phone, email, or chat at every step, providing peace of mind and assistance for any questions or concerns you may have.
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Single Platform for Multiple Filings
Whether you create multiple payer profiles or import data directly to Tax1099’s secure platform, we streamline the process for you. File forms effortlessly, whether individually or in bulk, by just selecting your payer profiles.
Workflow Management
Assign specific tasks to different users within the process, including data entry, data review, form approval, form submission, or any combination of tasks.
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Security
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