File Form W-2 Online for Tax Year 2023
Why File Form W-2 online with Tax1099?
- We support other payroll forms- 941, 941-X, etc.
- TIN-Matching against IRS database
- 24*7 Live Customer Support Available
- Bulk Upload data for faster submissions
- Support both Federal/State Filings
eFiling starts at $2.95/form
Overview
Form W-2 is a tax document utilized for reporting employee wages and the corresponding withheld taxes, including social security, income, and Medicare taxes. Employers should send the W-2 Form to the Social Security Administration (SSA). Depending on the regulations in your state, you might also be required to file Form W-2 and additional reconciliation forms with the relevant state authorities.
Review the state filing requirements for your W-2 form.
Details Required to file Form W-2 Online
Employer Details
- Name of the employer
- Employer Identification Number (EIN)
- Type of employer (e.g., individual, corporation)
- Employer’s address
Employee Details
- Employee’s name
- Social Security Number (SSN)
- Employee’s address
- Contact information for the employee
Federal Details
- Federal income information for the employee
- Federal taxes withheld from the employee’s income
FICA Details
- Social Security taxes withheld from the employee’s income
- Medicare taxes withheld from the employee’s income
State Details
- State income information for the employee
- State taxes withheld from the employee’s income
How to file Form W-2 Online for TY 2023
- Log in or register on Tax1099.
- Choose Form W-2 and select the relevant tax year for filing.
- Input all necessary information such as employer and employee details, wages, and tax withholding details on Form W-2.
- You can enter data manually or use custom CSV/Excel templates for bulk upload.
- Review the entered information and make any necessary alterations.
- Tax1099’s system automatically checks and validates your completed Form W-2 to ensure accuracy and electronic filing format compliance.
- After reviewing, securely submit your form to both the Social Security Administration (SSA) and relevant State agencies.
- Tax1099 supports electronic filing for both Federal and State filings, streamlining the entire process.
- Distribute copies of the W-2 to your recipients, either through postal mail or by providing online access via IRS-compliant eDelivery.This ensures a smooth delivery process and easy accessibility for your recipients.
Penalties for not filing W-2 Form within the Due Date
The deadline to file Form W-2 online for the 2023 tax year is January 31, 2024
Not filing Form W-2 before the deadline or providing incorrect information may lead to IRS penalties.
| Time Limit | Minimum Penalty per Form | Maximum Penalty per Year |
| Filed within 30 days | $60 | $630,500 ($220,500 for small businesses) |
| After 30 days and before August 1 | $120 | $1,891,500 ($630,500 for small businesses) |
| After August 1 | $310 | $3,783,000 ($1,261,000 for small businesses) |
| Fraudulent Filing | $5,000 or more |
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